Complaints Handling Policy

Our complaints policy

We are committed to providing a high-quality legal service to all our clients.  When something goes wrong, we need you to tell us about it.  This will help us to improve our standards.

If you have a complaint, please contact us with the details.

What will happen next?

  1. We will send you a letter acknowledging receipt of your complaint within three days of receiving it, enclosing a copy of this procedure.

  1. We will then investigate your complaint. This will normally involve passing your complaint to our client care director, Mr. David Hinton Jones, who will review your matter file and speak to the Solicitor who acted for you.  If your complaint is about Mr David Hinton Jones then the matter will be referred to Miss Annwen Jones who will adopt the procedures set out below.

  1. Mr. Hinton Jones will then invite you to a meeting to discuss and hopefully resolve your complaint. He will do this within 14 days of sending you the acknowledgement letter.

  1. Within three days of the meeting, Mr. Hinton Jones will write to you to confirm what took place and any solutions that he has agreed with you.

  1. If you do not want a meeting or it is not possible, Mr. Hinton Jones will send you a detailed written reply to your complaint, including his suggestions for resolving the matter, within 21 days of sending you the acknowledgement letter. 

  1. At this stage, if you are still not satisfied, you should contact us again and we will arrange for another partner to review your complaint and the suggestions made by the client care partner.

  1. We will write to you within 14 days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.

  1. If you are still not satisfied, you can contact:

Legal Ombudsman,
PO Box 6806,
Wolverhampton,
WV1 9WJ

about your complaint. Any complaint to the Legal Ombudsman must usually be made within six months of the date of our final written response on your complaint but for further information, you should contact the Legal Ombudsman on 0300 555 0333  or at enquiries@legalombudsman.org.uk.

If we have to change any of the timescales above, we will let you know and explain why.